FAQs

What are the dates of ONS and when should I arrive and depart?

NEW STAFF attending ONS: arrival on Wednesday, June 21, 2017 by 3:30 PM to be onsite by 5:30 PM for dinner, departing anytime on Tuesday, June 27, 2017 

ONS PROGRAM STAFF: arrival on Tuesday, June 20, 2017, by 3:00 PM to be onsite by 4:30 PM for planning and preparation meeting, departing anytime on Tuesday, June 27, 2017 

For information about travel, visit the ONS travel page.

Where does ONS take place?

ONS will be located at the Best Western Premier Park Hotel in Madison, Wisconsin. The Park Hotel is located on the Capitol Square, with easy access to parks, a library, restaurants, stores, lakes, and other recreational opportunities. The hotel has an indoor swimming pool and small fitness center. You will also be given access to a larger, local health club during your stay in Madison.

Who is eligible to attend?

ONS is for all provisional appointees and any other campus staff who have not previously attended this program within their first three years on staff. New NSC and IVP personnel are also encouraged to attend ONS after receiving their supervisor's approval. Any exceptions must be considered by your Regional Director and the Director of ONS prior to registering.

Can I attend part of ONS?

ONS participation is required for the full duration of the program content for all provisional appointees and any other campus staff who have not previously attended this program within their first three years on staff.  Part-time attendance, arriving late or departing early is strongly discouraged.  Any exceptions to full-time attendance and participation must be considered by your Regional Director and the Director of ONS prior to registering.

Is there child care?

Please refer to the Childcare page for complete information on childcare at ONS.  

What is the dress code and what should I bring?

  • Dress for ONS will be casual with the exception of the commissioning banquet on June 26. The dress code for the commissioning banquet will be "spring/summer wedding", so please interpret and pack accordingly. Meeting rooms can also be chilly, so bring a sweater or sweatshirt.

  • Bring your laptop, tablet and/or smart phone device.

  • Leave room in your luggage to bring home materials and books from the ONS booktable.

  • Cash will be provided for meals out, but you may want to bring extra for personal spending and a one-time offering for the International Fellowship of Evangelical Students (IFES). 

Can I request a roommate? 

In general, we try to house new staff with someone they may not know to help foster new relationships. However, those who are attending ONS may request a particular roommate if they know someone else who is attending. Request your roommate when registering online or by contacting the ONS Operations Team. Roommate requests must be mutual and must be made by June 3, 2017. Requests received after this date are not guaranteed to be fulfilled.

What is the deadline to register?

The last date we will accept registrations is May 31. Your ONS attendance is not guaranteed unless you register by this deadline. 

NOTE: Staff traveling by air will need to book their flights by May 31 as well. If your flight is booked after May 31, ONS will only cover up to $400 of the ticket cost. See the ONS travel page for more details. Contact the ONS Operations Team with questions about registering.

Is there a cancellation policy?

Please notify the ONS Operations Team of cancellations as soon as possible. After May 31, 2017, a $100 fee will be charged to the staff member's account for cancellations or "no shows". If you purchased an airline ticket and end up canceling, you must cancel your ticket. The cost of the ticket will be charged to your staff account so that you may use the credit for that cancelled ticket towards any InterVarsity-related business travel up to one year after the booking date.

What account do I charge for my expenses for ONS?

All travel expenses related to ONS can be charged to ONS 753542. Please submit your expense report within 60 days of incurring your expenses. Send it to ons@intervarsity.org.

New to the process of submitting expenses? You can go to this online training page to learn how, and download a copy of the expense report.

Have a question that wasn't answered here?

Please contact the ONS Operations Team.